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GUILDLINES NEEDED WHEN SENDING OUT INVITATION CARD FOR ENTERTAINMENT


There are seemingly endless elements that go into planning a party, but sending out invitations is one of the most vital! Once you’ve picked out the perfect invitations and narrowed down your guest list, send the invitations out in plenty of time so your guests can start making plans to attend. Be sure to address and mail the envelopes correctly to make sure everyone gets their invitation. If you’re not keen on sending out a lot of paper invitations, consider alternatives, such as digital invitations.
Method 1 of 5
1.  Finalize your guest list at least 4-6 months before the party.
You’ll need to be absolutely sure of who you want to invite before you start sending out invitations or even save-the-dates. Sit down with your friend and work out your guest list as soon as possible.
  • If you’re planning a destination party, it’s even more crucial to finalize your guest list right away. Try to determine exactly who you’re going to invite 9 months to a year in advance.
  • 2
    Send save-the-dates 4-6 months before the party if you like.
    • Save-the-dates are a great idea if you’re having a destination entertainment or if a lot of your guests live far away and need to travel to attend. In these situations, try to send out your save-the-dates at least 9 months in advance.

    • Save-the-dates are a totally optional heads up to the people on your guest list. If you choose to send out save-the-dates, do so about 4-6 months in advance if you can. This will give your guests plenty of time to plan ahead and clear space on their calendars for the big day.
      •
      • 3
        Post your invitations 6-8 weeks before the party.
      • If you didn’t send save-the-dates, you might want to send out your invitations a little earlier (e.g., 3-4 months in advance). Aim to get your invitations into the mail about 2 months before the event so that your guests have time to plan and RSVP. Make sure your invitation includes any crucial information the guests might need, including the time and location of the wedding and whether they can bring children or a plus one.
      • 4
        Mail invitations for destination parties at least 12 weeks in advance. 
        • Make sure your guests have access to information about transportation and hotel accommodations for their stay as soon as possible. You can either include this information in the invitations or provide it separately (e.g., on your wedding website or in a separate email).
        • If only a few of your guests have to travel long-distance, call or email them in advance of sending out your printed invitations.
        • If your party is going to involve a lot of travel, your guests will need extra time to plan. Send your invitations out at least 4 months ahead of time, especially if you didn’t send save-the-dates. This also applies to guests who need to travel across country or overseas to attend your wedding.[5
        • 5 Give printed invitations to close friends and family in person.
        • If you choose to do this, though, make sure you hand it over directly to the recipient(s) rather than just leaving it somewhere for them (like their mailbox at work). This will give the delivery a more personal touch.
        • Unless they’re huge sticklers for formality, there’s no need to ship an invitation off to someone you see every day. Put the invitation in an envelope and write out the recipients’ names on it, but hand-deliver it to them rather than putting it in the mail.

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